RNL Group - RNL Homes

Office Manager

Are you a highly organized and detail-oriented professional looking for an exciting opportunity in the homebuilding industry? At RNL Homes, we believe in building beautiful, high-quality homes and cultivating lasting relationships with our clients. We are seeking an Office Manager to join our team and play a key role in ensuring the smooth operation of our office and supporting our construction processes. If you have strong financial management skills and a passion for organization, we want to hear from you!

RNL Homes is a premier homebuilding company known for our dedication to craftsmanship, innovation, and customer satisfaction. Join our team and contribute to our mission of excellence in the homebuilding industry.

Learn more about us at: https://rnlhomes.com

Responsibilities:

• Run the full process of preparing invoices, and checks (ACH) run to pay trades and vendors every week by EOB Monday, overhead costs by EOB Tuesday, and VPO (variance purchase order batch) by EOB Wednesday.  
• Manages accounts payable, accounts receivable, cash requirements, and ACH processing.  
• Handles and reconciles all checking accounts by EOB Friday, and prepares bank account summary for manager.  
• Produces monthly financial statements for RNL Homes by the 10th of each month. Reports include income statements with budget comparisons, balance sheets, sources and uses of cash statements, and gross profit reports per closed job of the previous month. Consolidates the results into one summary report monthly. 
• Processes month-end journal and closing entries and produces general ledger reports by the 5th of each month.  
• Works with purchasers to submit quarterly reports to CBUSA and other rebate providers.  
• Onboard new vendors and contractors, including getting trade contractor agreements, insurance, IRS forms, direct deposit authorization forms, and any other required forms.  
• Coordinates with the CPA to provide all information for the timely filing of company tax returns and related reviews.  
• With the supervisor's oversight coordinates annual general liability, commercial auto, builders' risk, and all other insurance bidding processes. Submits builder's risk insurance report monthly.  
• Assists Construction Operations Manager and Estimator/Purchasing with monthly PO variance analysis.  
• Maintains the Company Chart of Accounts per NAHB standards.  
• Checks the company mailbox and reviews correspondence twice per week every Tuesday and Thursday.  
• Picks up phone call inquiries throughout the day and distributes messages to different members of the team as applicable.  
• Attend and participate in regular team/management meetings.  
• Oversees all contracts with vendors who regularly perform work at the main office. Such include interior cleaning, window cleaning, IT vendor, utilities, leases, and any other applicable.  
• Run miscellaneous company-related errands as needed such as mailing out correspondence through USPS, picking up documents from municipalities, etc.  
• Stock fridge in the design studio and prepare coffee for the following day at the end of business daily. Place an order through Instacart as needed to replace refreshments, office, and cleaning supplies that are needed.  
• You will provide support to both Owner and Supervisor in a variety of tasks that include but are not limited to managing calendars, arranging travel plans and accommodations, misc. administrative support in both professional and personal matters.

Qualifications & Prerequisites for Success:

• Being extremely organized. Examples of it are keeping inbox with limited unread emails, keeping track of starts/closings, providing trades, vendors, and coworkers with timely responses on inquiries, and maintaining the work area tidy and organized.
• Always paying vendors and trade contractors on time.
• Accounting and Finance ability to maintain accurate records, schedules, and filing systems.
• Computer aptitude and willingness to learn to process needed data and to communicate via reports, spreadsheets, and letters through builder-specific software (Mark Systems).
• Experience with insurance procurement and audit procedures.
• Ability to hold confidential information that is proprietary to the management of RNL Homes
• People skills to articulate and professionally handle communication with customers, employees and vendors and treat all stakeholders with respect and consideration.
• A willingness to handle accounts receivable collection when necessary.
• Must fully understand all aspects of the computerized accounting system and utilize the systems (Mark Systems) to its full capabilities.
• Maintain a professional attitude at all times; whether phone, email or text remembering you are representing RNL Homes and your actions or inactions could affect the brand and perception of clients and the public.
• Understand the principles of customer service and recognize that good service often requires a shocking level of response for customers, vendors, and trade partners.
• Communicate and project the RNL Homes We care attitude to all customers and employees through all forms of communication (writing, verbal, appearance).

Salary and Benefits:

At RNL Homes, we value hard work and teamwork. Our collaborative environment allows employees to share ideas freely and participate in exciting team-building activities. Our associates enjoy numerous benefits, including:

• 45k to 55k depending on experience.
• Comprehensive medical, dental, and vision insurance.
• Paid holidays, sick leave, and vacation.
• Opportunities for bonuses and professional development.
• A supportive and innovative work environment where quality and customer satisfaction are paramount.

If you are ready for a rewarding career with one of the most respected homebuilders in the community, we want to hear from you!